Effective Date: 15.02.2025
At UK Media Freedom Forum, we are committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you register for our conference through our website https://mediafreedomforum.co.uk/. By registering, you agree to the practices described in this policy.
1. Information We Collect
When you register for our conference, we collect the following personal details:
- Full name
- Email address
- Contact number
- Organization/Institution name
- Job title or role
- Payment information (if applicable)
- Dietary preferences (if applicable)
- Accommodation preferences (if applicable)
- Workshop selections or other event-specific details
2. How We Use Your Information
We use the information we collect for the following purposes:
- To process and manage your conference registration
- To communicate with you about conference details such as agenda, speakers, and updates
- To send you confirmation and reminder emails regarding your registration
- To provide services you request, including accommodation, meal preferences, and event-related requests
- To send you information related to the conference, such as promotional materials, follow-up surveys, or future event notifications (if you have opted-in to receive them)
- To comply with legal and regulatory requirements
3. Data Sharing and Disclosure
We may share your personal data in the following situations:
- With trusted third-party service providers who assist in hosting, payment processing, and event management
- With conference sponsors or partners for promotional activities, only if you have consented to such communications
- If required by law or to comply with legal obligations, such as responding to a subpoena or regulatory request
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Legal Basis for Processing
Under the General Data Protection Regulation (GDPR), we rely on the following legal bases for processing your personal data:
• Performance of a contract: We process your data to fulfil your registration and provide the services you’ve requested.
• Consent: We process your data for marketing communications or when required by your explicit consent.
• Legitimate interest: We may process your data to send you information regarding future events or updates about the conference if we believe you would be interested in such communications.
5. Data Retention
We will retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including legal or accounting requirements. After the event, your information will be kept for record-keeping purposes unless you request its deletion.
6. Your Rights
As a data subject, you have the following rights under the GDPR:
• Right to access: You can request access to the personal data we hold about you.
• Right to rectification: You can ask us to correct any inaccurate or incomplete data.
• Right to erasure: You may request the deletion of your personal data (subject to certain legal exceptions).
• Right to restriction of processing: You can request that we limit how we process your data.
• Right to data portability: You have the right to receive your data in a structured, commonly used, and machine-readable format.
• Right to object: You may object to the processing of your data for certain purposes, including direct marketing.
To exercise any of these rights, please contact us [email protected].
7. Cookies and Tracking Technologies
We use cookies and similar technologies to improve your experience on our website. Cookies help us remember your preferences and improve website functionality.
You can control cookie settings through your browser preferences but note that some website features may not work properly if cookies are disabled.
8. Security of Your Information
We implement appropriate security measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. However, no method of data transmission over the internet is completely secure, and we cannot guarantee the absolute security of your data.
9. International Transfers
As a UK-based organization, we may transfer your personal data to third-party providers located outside of the European Economic Area (EEA). Where such transfers occur, we ensure that appropriate safeguards are in place, including using standard contractual clauses or other legal mechanisms to protect your information.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Effective Date” will be updated accordingly. We encourage you to review this policy regularly to stay informed about how we are protecting your personal information.
11. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:
UK Media Freedom Forum
Email: [email protected]
Phone: 020 3769 6429
Website: https://mediafreedomforum.co.uk/
This Privacy Policy ensures that your registration process complies with GDPR and UK data protection laws, while providing transparency to your users. You may wish to tailor specific details to match the unique aspects of your conference.